Mid-term and final preceptor evaluations at ETSU

Updated September 25, 2026 · Reviewed by the ETSU Preceptor placement team

At East Tennessee State University (ETSU), the evaluation your preceptor writes about you is launched by you: open the practicum's course dashboard in ProjectConcert, choose "Schedule User Evaluation," and your preceptor is emailed a link. ETSU frames these as mid-term and final evaluations, with Ad Hoc evaluations and, in the DNP, the project chair's hour verification alongside them.

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Numbered steps. Sending the evaluation with Schedule User Evaluation: 1 Open the course.; 2 Choose Schedule User Evaluation.; 3 Your preceptor gets the link.; 4 Follow up.. — Sending the evaluation with Schedule User Evaluation: 1 Open the course.; 2 Choose Schedule User Evaluation.; 3 Your preceptor gets the link.; 4 Follow up..

Who evaluates what in an ETSU practicum

Several evaluations run through a precepted course, and ETSU's guides sort them by who starts each one. The table sets them out, from the MSN practicums through the DNP residencies. Your hours feed into all of them, so keep the hour log current before each evaluation goes out.

Evaluations in ETSU precepted courses, from ETSU's ProjectConcert guides and DNP project guide
Evaluation	Who completes it	How it starts
Preceptor's mid-term evaluation of you	Your preceptor	You send it from the course dashboard with "Schedule User Evaluation"
Preceptor's final evaluation of you	Your preceptor	The same step, near the end of your hours
Self-evaluation	You	ETSU publishes a ProjectConcert guide for it; your course sets the timing
Ad Hoc evaluation	Not specified in ETSU's guides	Created by you in ProjectConcert
DNP residency evaluations	Your preceptor, and course faculty separately	The preceptor's goes through Project Concert; faculty complete their own
DNP residency hours	Your DNP project chair	Verified at the end of each semester

The last two rows come from a 2020 ETSU DNP project guide, so confirm them with your project chair at the start of each residency.

Sending the evaluation with Schedule User Evaluation

ETSU's October 2024 guide, listed on the College's Helpful Links page as "Generate Mid and Final Evaluations," puts this step in your hands. In that guide, the evaluation reaches your preceptor only after you schedule it.

Open the course.Sign in to ProjectConcert and go to the dashboard for the practicum course.
Choose Schedule User Evaluation.Set up the evaluation for your preceptor from that dashboard.
Your preceptor gets the link.ProjectConcert emails your preceptor a link that opens the evaluation.
Follow up.Check that it has been completed before the date your course faculty set, and nudge your preceptor a few days ahead.

ETSU's public pages give no dates for mid-term or final evaluations. Your syllabus in D2L and your course faculty set them, so put both dates in your calendar as soon as the term opens. The ProjectConcert overview shows where the course dashboard sits among the other tools.

Timing the mid-term so it helps you

Since you decide when to send it, within the window your course faculty allow, the mid-term can do real work. Aim for roughly halfway through the course's hours rather than halfway through the calendar: around hour 60 of a 120-hour NP practicum, or hour 90 of a 180-hour administration practicum. Your preceptor then has enough days to comment specifically, and you still have half your hours to act on it.

Talk with your preceptor before they fill it in. Ask which skills they want to see more of and which patients would round out the course's population focus, whether that means older adults for NRSE 5014 or children and adolescents for NRSE 5024. Then shape the second half of your schedule around the answer.

Getting your preceptor ready for the email

The evaluation link goes to your preceptor's inbox, and their ProjectConcert username came in the welcome email the Graduate Clinical Placement Coordinator sent at approval. A missed email is an easy problem to prevent.

Confirm in your first week that your preceptor received the welcome email and can sign in.
Tell them the week each evaluation will arrive, so it lands in a schedule that has room for it.
Ask which address they check most often, and make sure it matches the one on your form.
If a link never arrives, contact the coordinator before the due date rather than after it passes.

If your preceptor is new to ETSU students, our page for preceptors explains what precepting involves, evaluations included.

Ad Hoc evaluations

ETSU's guide shows that students can create Ad Hoc evaluations in ProjectConcert, outside the scheduled mid-term and final. ETSU's public pages do not say when one is required, so treat it as a tool your course faculty will direct you to use.

A few situations are worth raising with faculty: a second preceptor named on your form who supervised part of your hours, a stretch of the course spent at another approved site, or a preceptor who leaves before the final evaluation. In each case, ask whether an Ad Hoc evaluation should capture that preceptor's view before the rotation ends. Asking takes one email, and the answer stays on record if questions come up later. Save any faculty reply with your course records.

DNP residencies: evaluations and verified hours

The DNP residencies, NRSE 6801 to NRSE 6804, carry 125 hours each in ETSU's plans and add a step the MSN practicums lack. Under ETSU's 2020 DNP project guide, your preceptor fills in an evaluation in Project Concert, course faculty write a separate one, and your DNP project chair (a doctorally prepared member of ETSU's faculty) signs off on your hours when each semester ends. Log residency hours as you go, since the chair's check comes once, at the close of the semester.

Two residency rules sit behind that sign-off. A project based at a practice site needs the site's agreement before faculty approve it, and BSN entrants and specialty changers spend 40 of Residency I's hours with a supervising preceptor, which your log should make easy to spot. The DNP residencies page covers the four courses in full.

When an evaluation is weak

A poor mid-term is a warning with time attached; a poor final lands on your grade. Nursing sets the graduate passing line at B, which runs from 84 to 92 on the College scale, and falling under it permits a single repeat of the course. How much the preceptor's evaluation weighs in the course grade is set by course faculty, and the catalog does not say whether NP practicums are graded by letter or pass/fail.

If the mid-term flags a gap, ask course faculty for a plan that same week and keep the exchange in your @etsu.edu email. Ask your preceptor, too, what would change their rating by the final. Grades and progression explains repeats, probation and what follows a failed practicum.

Placements built to reach the final evaluation

An evaluation is only as good as the preceptor's commitment through the last week. We match ETSU students with preceptors who agree from the start to the full hour total and to both evaluations, and we brief them on ETSU's ProjectConcert emails before day one so the links arrive expected. Your placement advisor also confirms that the address on your form is the one the preceptor reads.

If a preceptor leaves mid-term, we find a replacement quickly, prepare the new ProjectConcert entry so the new preceptor can complete your final evaluation, and remind you to ask course faculty about an Ad Hoc evaluation from the departing preceptor while their view is fresh. Our dropped preceptor guide explains the steps, or tell us about your course on our contact page.

Questions ETSU students ask

When are preceptor evaluations due in ETSU nursing courses?

ETSU's public pages publish no due dates for mid-term or final evaluations. Your course syllabus in D2L and your course faculty set them, and they can differ from one course to the next. Schedule each evaluation early enough that your preceptor has several days to finish it before the date.

My preceptor never received the evaluation email. What should I do?

Check that you scheduled it from the right course dashboard and that your preceptor's email in ProjectConcert is current. Have your preceptor check spam and other folders for a message from ProjectConcert. If it still has not arrived, contact the Graduate Clinical Placement Coordinator or course faculty before the due date passes.

Can I evaluate my preceptor or clinical site at ETSU?

ETSU's published ProjectConcert guides describe self-evaluations, Ad Hoc evaluations and the preceptor's evaluation of you. A student evaluation of the preceptor or site is not described on the ETSU pages we checked. Look in your course's D2L shell or ask course faculty whether your course runs one.

Does a low preceptor evaluation mean I fail the practicum?

Course faculty set the grade and decide how much the preceptor's evaluation counts. The College's passing line is a B, and one repeat is allowed after a lower grade. A weak mid-term leaves time to recover, so ask faculty for a plan while half your hours are still ahead.

Does my preceptor need anything besides the evaluation link?

The welcome-email access is the one ETSU describes. Their username arrives once, in the Preceptor Welcome Email; the evaluation comes later as its own emailed link. Make sure the address on file is the one your preceptor reads, because both messages go there.

ProjectConcertHour logs and patient journalHow ETSU nursing students schedule clinical days, log hours and keep the patient journal in ProjectConcert, and how preceptors review what you enter.NRSE 6801-6804NRSE 6801-6804 DNP residenciesETSU's four DNP residencies, NRSE 6801 to 6804: 125 hours each, when they fall, the practice-site agreement, supervised hours and who verifies your hours.Academic policyGrades and progressionETSU graduate nursing needs a B or better in every course, allows one repeat, and limits WF grades and probation. What it means when a practicum goes badly.For preceptorsPrecept an ETSU studentFor preceptors: what ETSU asks when you precept a graduate nursing student, from the Intent Form to ProjectConcert evaluations, and how to join our network.ProjectConcertProjectConcert at ETSUWhat ETSU nursing students do in ProjectConcert: clinical requirements, preceptor entries, schedules, hour logs and evaluations, and how to sign in.

Last checked 2026-09-25

We check these pages against ETSU's own catalog, College of Nursing pages, plans of study and ProjectConcert guides. Your plan of study, your syllabus, your course faculty and the graduate clinical coordinator have the final word.

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